The Sundridge & Brasted Social Club

Club Committee, Rules & Constitution

 

 

 

 

 

 

 

Club Rules & Constitution

 

 

1. NAME

The Club shall be called the Sundridge and Brasted Social Club.

2. OBJECTS

The objects of the Club shall be to afford to its members the means of social enjoyment, mutual helpfulness, mental and moral improvement and rational recreation.

3. MANAGEMENT

   1. The Club shall be managed by a General Committee consisting of a Secretary, Treasurer and at least six other Members, all of whom shall be elected by ballot, if necessary, at the Annual General Meeting to serve for one year. Nominations having been made not less than seven days before the Meeting and shall be responsible for the proper conduct of the Club. No paid employee of the Club shall be eligible for membership of the committee. The President and Vice Presidents are entitled to attend all committee meetings in an advisory capacity.

   2. Any member joining the committee is expected to take an active part in the running of the clu Any committee member failing to attend for three consecutive meetings (without accepted apologies) shall be deemed to have resigned from the committee.

   3. At the first meeting of the General Committee of the Club, its members shall elect a Chairman and Vice Chairman from among themselves.

4. FUNDS

All monies received shall be periodically banked in the name of the Club.

5. TIMES OF OPENING

   1. The Club may be open for the sale of intoxicating liquor during the hours decided by the Committee as and when the need arises and in compliance with The Licensing Act.

   2. The actual opening hours to be displayed in the Clu

   3. The Club shall remain open for an extra half hour in the evenings after the end of the Licensing hours.

6. MEMBERSHIP

   1. No person under the age of 16 years shall be elected to membership of the Club.

   2. Membership of the Club shall be open to residents of Sundridge and Brasted and the surrounding areas and shall be by election either by the Club in General Meeting or by the General Committee. Members may choose to become non-pecuniary members, whereby they forfeit their entitlement to any financial benefit from membership of the club but retain all other membership facilities. Members must have been active for five consecutive years, immediately prior to any distribution of or entitlement to assets of the Clu

   3. Applications for membership shall be proposed and seconded for election by active members of the Club and such applications shall be discussed at the next committee meeting for acceptance or rejection.

   4. Members may be elected to honorary life membership of the Club by the Club in General Meeting for exceptional services rendered to the Club. Nominations for such membership shall be entered on the sheet displayed in the Club from 14 days prior to the meeting.

   5. The names of the members of the Club and those serving on the General Committee shall be displayed in the Club’s premises.

   6. It shall be lawful for the General Committee to expel any member for conduct within the Club inconsistent with the objects of the Club or for beach of any of the Rules for the time being in force for the regulation of the Club. Seven days notice shall be given to any member whose conduct is called into question on the day, hour and place at which the General Committee will take their case into consideration and such member shall be entitled to attend such Committee Meeting and be heard in their defence.

7. GUESTS AND CHILDREN

   1. A member may introduce no more than two guests for any one day, but the same guest may not be introduced on more than seven occasions in any one four-week period. The name(s) of then guest(s) must be entered into the Visitors Book and the appropriate fee paid.

   2. The guest fee to be decided by the General Committee and displayed accordingly.

   3. Children will be permitted in the lounge area until 9:00 p.m. only, thereafter, in the games room unless a function is taking place therein.

8. SUBSCRIPTIONS

   1. Subscriptions shall be determined at the Annual General Meeting. They shall become due on 1^st January each year and shall be paid not later than the last day of January of each year. All subscriptions shall be paid to the Steward who shall issue a receipt and enter the amount paid on the membership card.

   2. Members in arrears with their subscriptions after 31^st January shall be deemed to have ceased their membership of the Club, but may, subject to the discretion of the General Committee, be re-admitted to membership, provided that not more than three months has elapsed from the date by which the subscriptions should have been paid, such applications to be in writing.

9. ANNUAL GENERAL MEETING

   1. The Annual General Meeting shall be held in March of each year. The date and time of the Meeting shall be fixed by the General Committee and notice of the Meeting shall be posted on the notice board of the Club not less than 14 days before such meeting.

   2. The Annual General Meeting shall receive reports from the Chairman, Secretary and Treasurer. A copy of the Balance Sheet and Accounts, checked by an independent reviewer, shall be displayed on the notice board of the Club for not less than seven days before such a meeting.

   3. The Meeting shall elect a President, Vice Presidents, Life Members, Secretary, Treasurer and General Committee, nominations for which shall be entered on the sheet displayed in the Club from 14 days prior to the meeting and must be proposed and seconded by active members at the time of the AGM. Only active members will be eligible to stand for Club Officers or vote at this meeting. Duly elected President and Vice Presidents will continue to serve until (i) death, (ii) move a significant distance away from the area or (iii) resign their position in writing.

10. EXTRAORDINARY GENERAL MEETING

An Extraordinary General Meeting may be called at any time by the General Committee of the Club or upon the request of 20 members of the Club or one-fifth of those entitled to vote thereat, whichever is less. Fourteen days notice shall be given of such meeting.

11. INTOXICATING LIQUOR

    1. Intoxicating liquor for consumption on the premises may be supplied only to persons over the age of 18 years who are:

       1. Members of the Club or

       2. Guests of members of the Club.

    2. Intoxicating liquor for consumption on the premises may be sold to persons over the age of 18 years who, on the occasion of matches held at the Club’s premises, are members of the teams against which the matches are being played of officials of such teams or guests of such members or officials.

    3. Intoxicating liquor for consumption off the premises may be supplied only to members who are over the age of 18 years.

12. DISPLAY OF RULES

A copy of the Rules shall be at all times displayed in the Club’s premises.

13. NEW RULES

New rules and amendments to Rules shall be made only at a General Meeting of the Club. Motions, resolutions etc to be submitted in writing, properly proposed and seconded, for inclusion in the agenda, seven days before that meeting.

14. SECRETARY

The Secretary shall keep minutes of all meetings and act generally as the principal Officer of the Club.

15. TREASURER

The Treasurer shall be responsible for the control of all monies received and disbursed by the Club and shall maintain an account thereof in such manner as the General Committee may direct. The Treasurer shall prepare a report which shall be presented at each Annual General Meeting and shall prepare and present such financial information as the General Committee may require.

16. RULE 16

The Committee can co-opt committee members into the Committee irrespective of the length of time they have been members of the Club.

17. CHANGE OF OFFICERS

A period of six weeks is desirable for continuity on handing over.

 

 

 

Members Code of Conduct

Our Values:

 

• Integrity

• Respect

• Fairness

• All Club members and their guests have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The Club will deal with any incidence of discriminatory, anti-social or threatening behaviour seriously, according to the Club’s disciplinary procedure.

• The Club respects the rights, dignity and worth of every person and will treat everyone equally, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

• The Club is committed to everyone having the right to enjoy the club in an environment free from threat of intimidation, harassment and abuse.

• All Club members and their guests have a responsibility to oppose discriminatory or anti-social behaviour both on and off Club premises and promote the social aspect and community wellbeing as a member of the Club at all times.

• All Club members and their guests shall refrain from using bad/foul/offensive language in the presence of other members, especially juniors and female members.

 

 

 

Club committee meetings are held on the second Monday of every month.